One batch = one home + one month of physical receipts, sorted and ready to scan. Receipts with an unclear date go in an Unconfirmed date batch — never guess a date.

Check the scan against the recorded details. The scanner and the checker should not be the same person.

Nothing is deleted. Duplicates are marked and kept so the audit trail stays complete.

Only declare a missing receipt when the receipt genuinely cannot be produced. A manager reviews every declaration.

Write the reference on the back of the physical receipt (or its attachment sheet) before filing it in the envelope in number order.

Match this receipt against existing financial records (petty cash logs, till records, bank statements, the Weekly Budget app, Amazon orders, reimbursements). A receipt is still kept even when no matching record exists.

Select your own name. Everything you do is recorded against it.

This adds a staff register record (name on the shared-login selector). It does not create a login account — SRSW and above create their own account on the sign-in screen.